Submitting Your Eagle Paperwork

Assemble the Eagle Scout Package in preparation for the Board of Review

To prepare for their Board of Review, each Eagle candidate must assemble the following documents:
 
Required Documents:
  • Eagle Scout Rank Application – A signed and scanned copy in electronic format (.pdf, .doc).
  • Letter of Ambitions & Life Statement – Also in electronic format.
  • Eagle Scout Service Project Workbook – The original copy, including all sections and signature pages, scanned as a .pdf.
  • Letters of Reference – At least three original letters from individuals listed on the Eagle Scout Rank Application.
    • Submission Guidelines:
      • Letters may be delivered in a sealed envelope to the candidate or a designated individual but must remain unopened until the Board of Review.
      • Alternatively, references may submit letters electronically via this form: https://forms.office.com/r/0rXWddLyNK​

NOTE: The Eagle Scout application can be submitted after a Scout's 18th birthday; however, the board of review must be completed within a certain time frame. All other requirements, including the service project and merit badges, must be completed before the Scout’s 18th birthday. 

Submission Instructions

  1. Organize Your Documents
    • Place all required files (Eagle Application, Life Purpose Statement, and other attachments) in a folder on your computer.
  2. Prepare Your Email Submission
    • Open your email application and create a new message.
    • To: [email protected]
    • Cc: Your email, your Scoutmaster’s email, and your parent/guardian’s email.
    • Subject: [First-name] [Last-name] Eagle Application
    • Attachments:
      • Eagle Scout Rank Application
      • Letter of Ambitions & Life Statement
      • Eagle Scout Service Project Workbook
      • Any other supporting documentation such as copies of receipts, unit activity logs, etc.
  3. Compose Your Email Message (see sample email below)
    • Include a brief statement indicating that you are submitting your Eagle paperwork.
    • Provide your contact information for any follow-up questions.
    • Send the email

Processing & Review​

Upon submission, a folder will be automatically created in the Council’s SharePoint system, labeled with your name and submission date.

Council staff will receive approval notification and review the application, verifying advancement records and electronically signing the Eagle application.

Once verified, the paperwork will be transferred to the BOR Stage Eagle Application Folder, and an approval notification will be finalized.

The Eagle BOR Team will be notified via email and will begin coordinating your Board of Review date.
  • This process may take 2-3 weeks, as board members are recruited and schedules are aligned.
 
Alternative Submission (Printed Materials):
If electronic submission is not possible, prepare a printed packet with three (3) copies of each required document. Submit this packet to the Council Registrar for verification and signature. Once verified, the Council will work to schedule your Board of Review.

Mailing Address:      
Green Mountain Council
PO Box 557 Waterbury, VT 05676
ATTN: Council Registrar

Sample Email Message